HybridForms: Mobile Forms

Maps, photos, videos and biometric signatures right inside the form – offline, fully auditable, with AI under your own control.

HybridForms digitizes form-based processes in the field and in critical operating environments: capture on site, multi-stage workflow, legally binding sign-off, handover to your systems of record – for government, public safety, critical infrastructure and regulated industries.

Try it right away

Three sample forms from customer service, healthcare and sales can be tried without signing up, in English and German: fill in fields, take photos, sketch, record voice memos, sign. The sample forms have a reduced feature set.

Where HybridForms is used

Typical uses: asset inspection and substation rounds in grid operations, maintenance and test reports in servicing, route inspection reports in road infrastructure, safety walks and occupational safety in plants, defect documentation and construction handover on site, incident reporting and online crime reports for police and public agencies, audit checklists and quality assurance in manufacturing, consent forms and patient intake in clinics. Any form-based process can be modeled.

Document on site

Photos with annotations and WGS 84 coordinates, video capture with optional location and map excerpt, plus freehand sketches, voice memos, scans and barcode, QR and NFC capture.

Sign with legal validity

Handwritten signatures are captured as biometric characteristics – pressure profile, speed, writing direction and angle – and encrypted on the device itself (AES-256/RSA, eIDAS 910/2014, ISO/IEC 19794-7). The case is closed on site, with legal validity.

Maps and GIS inside the form

Maps from professional providers, your own map servers and existing GIS systems can be placed anywhere in a form as a form control. Your own geodata and thematic layers sit on top and can be toggled individually; tapping an object shows the related information. Without a connection, the stored map image stays available.

AI under your own control

The AI features require a Trusted.AI edition of the HybridForms Server. Your administrators choose the AI model and the context it works in; it runs on your own infrastructure or as a dedicated service within the European legal area - no external AI services, no training on your process data. Use is assistive: people make the decisions.

Works without a network

Forms, catalogs and master data are available without a connection; captured data syncs as soon as the network is back.

Security and compliance

All data stays with the customer: encrypted transmission, GDPR-compliant retention periods, on-premises or European hosting. The audit trail records every change to a form automatically, with timestamp and user. Independently security-tested, with ongoing review against the BSI security checklist. Aligned with NIS2, BSI IT-Grundschutz, eIDAS and the EU AI Act.

From the field to sign-off

Multi-stage processes with stages, group and auto checkout, rejection, automatic PDF and email output in your corporate design. Self-service for citizens, customers and patients: as a kiosk view on the device with PIN release, or as an anonymous web form without sign-in, for example an online crime reporting portal.

Connects to your existing systems

Bidirectional data API, XML/XSLT, HL7, CSV, SQL export; connects to SAP, ERP, CRM, GIS/ESRI and line-of-business systems. User management via Active Directory, ADFS and OpenID Connect.

For production use

HybridForms is an enterprise and government solution for critical infrastructure and highly regulated environments. Production use requires a HybridForms Server and an account from your organization; the sample forms do not.